You cover your athletes. Trainwell covers your workflow.
From first visit to last session, every program, treatment log, and credential — in one place, always current.
Used by ATs at the collegiate and high-school level · FERPA-conscious data practices · Export your records anytime
Built by and for BOC-certified athletic trainers
Secure auth via Clerk · Full data export · FERPA-friendly
Works for solo ATCs and multi-staff departments
Everything you run your room with, in one place
Programs, scheduling, treatment logs, rosters, and credentials — the whole HEP workflow, replacing the spreadsheets and paper handouts.
Build programs that actually get followed
A real program builder
Sets, reps, timed holds, rest periods, supersets, and prescribed frequency — not a static PDF handout.
Assign in seconds
Push a program to one athlete or an entire team roster at once, then adjust per-athlete as they progress.
Compliance built in
Athlete sessions show estimated time, exercise count, and frequency up front — the details that actually drive adherence.
Self-serve progressions
Athletes swap progressions and regressions mid-session without calling you between visits.
Run your training room, not your inbox
Scheduling & booking
Open bookable slots in 30, 45, 60, or 90-minute blocks — set your own capacity, approve or decline athlete requests, block off time, and reschedule with a reason. Trainers and athletes both get push notifications for confirmations, cancellations, and configurable pre-session reminders. Month, week, and day views included.
Modality treatment logging
Ice, heat, ultrasound, taping, massage — with body region, duration, and settings, timestamped on each athlete's timeline.
Roster, athletes, and teams
Athletes and teams live under one unified Roster tab, segmented for quick access. Track healthy / recovering / injured, archive at season end, and reactivate without losing any history.
One-tap athlete reports
Export a clean summary of programs, treatment logs, and status to share with a coach or physician.
Athletes self-link
Athletes join with your unique Athletic Trainer code — no manual data entry or account juggling.
Credentials and compliance, covered
Credential vault
Store BOC-ATC, CPR/AED, CSCS and more — with issuer, expiry date, and an uploaded copy of the document.
Expiry badges
See who's lapsed before it becomes a liability issue, with document-level proof on file.
Season-long retention
Archiving preserves records rather than deleting them — history stays intact across seasons.
For Athletic Directors and University Programs
The compliance and liability posture your department needs to standardize care across every athletic trainer on staff.
Web dashboard for administration
Manage programs, rosters, staff assignments, and billing from a full browser dashboard — not just the mobile app. Role-gated access means each staff member sees only what they're authorized to.
Credential compliance at a glance
Know instantly which staff have lapsed on BOC certification or CPR/AED — with document-level proof on file.
Multi-staff department support
Assign org-level roles and control which staff can view which athlete data across your program.
FERPA-conscious data posture
Full self-service export of athletes, programs, teams, and credentials, plus permanent account deletion — ready for procurement review.
Secure authentication
Email and password with two-factor verification via Clerk, the same identity layer that protects the athlete app.
Season-long retention
Treatment and program history is preserved at season end, not purged — reactivate athletes without losing the record.
Evaluating for a department?
Talk through multi-staff rollout, data requirements, and institutional pricing.
How it works
From a program you build to compliance you can see — in three steps.
- 1
Build the program
Assemble sets, reps, holds, and rest from your exercise library, and set the prescribed weekly frequency.
- 2
Assign to your roster
Push it to one athlete or a whole team in seconds. They self-link with your Athletic Trainer code — no manual entry.
- 3
Track completion
See what actually got done session by session, log treatments to each timeline, and export a report anytime.
Your athletes will actually use it
The reason the program gets followed: a session so clear the athlete just presses start and goes.
- Guided step-by-step sessions with set and rep tracking, countdown hold timers, and automatic rest timers
- Every program shows frequency, estimated time, and exercise count up front
- On-the-fly progression and regression swaps without breaking the session
- Completion tracking and full session history, so you see exactly what got done between visits
- Book sessions directly with their athletic trainer — requests, confirmations, and pre-session reminders arrive as push notifications
- Works across multiple athletic trainers — useful for athletes in complex programs
“I used to manage injury notes and exercise sheets in separate places. Now everything's in one timeline per athlete.”
“Getting athletes to actually do their home program was always a battle. The estimated time on the card alone changed behavior.”
“Credential tracking used to live in a spreadsheet. Now I can pull up who's current on CPR in ten seconds.”
Reviews shown are illustrative placeholders.
Pricing that scales from one ATC to a department
Start free, run your room on the Athletic Trainer plan, and bring the whole staff on when you're ready.
Free
For athletes following a program.
- Follow assigned programs
- Guided sessions with rest & hold timers
- Exercise instructions & video
- Book sessions with your athletic trainer
Athletic Trainer
Run your whole training room.
or $269.99/year — save ~25%
- Full program builder & roster assignment
- Scheduling — bookable slots, approvals, push reminders
- Treatment log & injury status tracking
- Credential vault with expiry badges
- One-tap athlete reports & data export
- Priority support
Cancel anytime · Monthly or annual billing
Team / Department
For multi-staff programs.
- Everything in Athletic Trainer, for your whole staff
- Web dashboard for program, roster, and billing management
- Org-level roles & data-access controls
- Department-wide credential compliance
- Procurement-ready data & retention posture
Frequently asked questions
Does Trainwell work for a multi-AT department or just solo athletic trainers?
Both. A solo ATC can run their whole room on the Athletic Trainer plan, and departments can bring multiple staff on with org-level roles that control who can view which athlete data. Reach out about the Team / Department plan for a multi-staff rollout.
Can athletes book sessions directly with their athletic trainer?
Yes. Trainers open bookable time slots — in 30, 45, 60, or 90-minute blocks with trainer-set capacity — and athletes can request a session from the app. Trainers approve, decline, or reschedule with a reason, and both sides can cancel. Confirmations and pre-session reminders fire as push notifications automatically.
How does the Roster tab work — athletes and teams?
Athletes and teams are managed under a single unified Roster tab, segmented for quick switching. You can assign programs to individual athletes or to an entire team at once, and each athlete's status (healthy / recovering / injured) is tracked on their timeline.
How does credential tracking work? Can I upload documents?
Each credential — BOC-ATC, CPR/AED, CSCS and more — stores the issuer, expiry date, and an uploaded copy of the document. Expiry badges surface who's lapsed before it becomes a liability issue.
Is athlete data shareable with coaches or physicians?
Yes. You can export a clean one-tap report of an athlete's programs, treatment logs, and status to share with a coach or physician when it's clinically appropriate.
What happens to athlete records when the season ends?
Archiving preserves records rather than deleting them. You can archive an athlete at season end and reactivate them later with their full program and treatment history intact.
Does Trainwell support FERPA compliance or institutional data requirements?
Trainwell takes a FERPA-conscious data posture: full self-service export of athletes, programs, teams, and credentials, plus permanent account deletion, and secure authentication with two-factor verification via Clerk — the pieces a procurement review looks for.
Can athletes have programs from more than one athletic trainer?
Yes. An athlete can be linked to multiple athletic trainers and follow programs from each — useful for athletes in complex or multi-provider programs.